The All-in-One Solution for Your Virtual Office Business.
Automate your mail handling, management, and billing. No more Excel sheets or manual sorting. Seatsmatch automates your processes, eliminates errors, and offers your clients the absolutely reliable service they expect.
Start for free with up to 3 clients.
The first choice for professional space operators
Manual processes put client trust at risk.
When important business mail gets lost, is assigned incorrectly, or sits around for days, your reputation is on the line. Excel sheets and manual email chains are prone to errors. Clients expect discretion, speed, and absolute reliability.
Rated excellent by space operators
We searched for an extremely long time and very thoroughly for software that really takes data protection standards seriously. When dealing with our tenants' sensitive business mail, we cannot afford any grey areas, as our clients' trust is our most valuable asset. Many international tools were immediately disqualified due to server locations outside the EU or lack of compliance documentation. Seatsmatch delivers exactly what we need: A solution that is 100% GDPR-compliant, transfers data encrypted, and hosts absolutely securely on German servers. This gives not only us legal certainty but also our clients the good feeling that their sensitive documents are in the best hands.
Finally, a simple & clean solution for my most important tasks. The mail assignment is error-free and our clients love the speed and automatic assignment.
We save hours every week on admin tasks. The automated invoicing alone made the switch worth it.
Scaling from 10 to 100 virtual clients was seamless. The platform handles the volume perfectly.
Mass processing made easy.
Offer your clients a fully automated digital mail service. Simple, fast, and scalable.
Automatic Assignment
We recognize the recipient automatically and instantly. Human sorting errors are a thing of the past.
Discreet & Direct
Documents land encrypted and automatically with the right contact. No detours, no open CC threads.
Transparency
You and your client have proof of receipt and delivery at all times.
The backbone of your operations.
Seatsmatch isn't just a tool; it is the foundation of your company. Whether you manage 10 or 10,000 letters a month, our infrastructure scales with you without missing a beat.
Letters Digitized
Active Workspaces
Built for Efficiency
Manual mail handling takes approx. 5+ minutes per letter. With Seatsmatch, it takes seconds. That represents thousands of hours saved per year.
A Foundation You Can Build On.
Order creates trust. Seatsmatch automates your business so that your operations stand on solid, scalable ground.
- Centralized Data
- Compliance & KYC
- Accurate Billing
The Advantage of a Fully Digital Virtual Hub
Because "Good Enough" isn't enough.
| Feature | DIY / Excel | Generic Coworking Software | Seatsmatch VirtualHub |
|---|---|---|---|
| Data Security | Files often locally unprotected | Generic cloud storage | Encrypted & Logged |
| Process Safety | High risk of human error | Manual assignment required | Automated & Error-Free |
| Client Experience | Improvised / Messy | Standard / Generic Portal | High-End White Label |
| Scalability | Breaks down after 20 clients | Expensive (Per-user fees) | Stable & Profitable at any size |
| Mail Workflow | Manual Emailing | Manual Sorting | Smart Scan & Auto-Send |
Flexible Modules. Expand as needed.
Use our modules independently or together. Whether you only need mail input & processing or a complete billing and payment system.
Test the full platform risk-free. Includes features from both modules.
- Max. 3 Clients
- Access to Mail Hub Features
- Access to Payment Hub Features
- White Label Branding
- Priority Support
The Digital Mailroom. Automate scanning, recognition, and delivery of post.
- Unlimited Clients
- Smart Scan & Auto-Recognition
- Digital Mail Delivery (Email/Push)
- Use your own Email Address (SMTP)
- Drag & Drop Batch Upload
All Stripe fees are included. Automate invoicing, payments, and legal compliance.
- Unlimited Clients
- Automated Invoicing Engine
- Integrated Stripe Payments
- KYC & Identity Verification
- Contract & Document Management
- Member Portal Access
Increase your efficiency by 40%. Immediately.
Through automatic assignment and processing, 40% of manual effort is eliminated. Seatsmatch makes your team faster and eliminates repetitive tasks.
Manual Inefficiency
Traditional processes cost time. With 50 customers, you often waste hours sorting and assigning.
Automated Process
With Seatsmatch, you gain back approx. 3.5 hours of pure work time per month. Time you can invest in growth.
Cost Comparison
Based on 50 Customers with €69 revenue/month each (€3,450 Revenue Total).
| Feature | Traditional Providers | Seatsmatch Payment Hub |
|---|---|---|
| Software: Management (Base) | 150.00 € | 276.00 € (8% of amount) |
| Software: Virtual Hub (Mail Handling) | 250.00 € (€5 / client) | 50.00 € (€1 / client) |
| Transaction Fees (Payment Fees) | 64.25 € (Market standard) | 0.00 € (0% Flat) |
| Saved Labor Time (Admin) | - (Manual effort) | Approx. 3.5 hrs / month |
| TOTAL COSTS | 464.25 € | 326.00 € |
Fits seamlessly into your workflow.
Connect your hardware scanners, accounting software, and CRM directly with Seatsmatch. No lock-ins, just tools that work together.
Get startedTrusted by Market Leaders.
Postservice.at is a leading provider of digital mail solutions in Austria. To efficiently handle enormous daily mail volumes, a scalable automation solution was needed.
We handle a massive volume of mail every day. Seatsmatch allowed us to completely automate the distribution process. It saves us hours of manual work and offers our customers a much faster service.
Postservice.at
Frequently Asked Questions
What scanner do I need?
Any standard document scanner (e.g., Fujitsu, Canon, Brother) that generates PDFs. Network scanners work too.
What if the recipient isn't recognized?
The system marks it "For Review." You assign it manually with one click. Nothing is lost.
Can I Batch Scan?
Yes. Scan the whole day's mail in one stack/PDF. The software separates and distributes them automatically.
Is it GDPR compliant?
Yes. Hosted in Germany, encrypted, and secure (unlike email forwarding).
Does it support AML/KYC?
Yes (in Payment Hub). Store ID copies and business docs directly in the client profile.
Difference between Mail Hub and Payment Hub?
Mail Hub is for scanning only (if you have external billing). Payment Hub is the full OS with automated invoicing, payments, and compliance.
Is "Free" really free?
Yes. Up to 3 clients are forever free with full features to test risk-free.
Professionalism is a Choice.
Offer your Virtual Office clients the security and quality they deserve. Start your free account today.